MARC Records Batch Service
The service includes a wide variety of electronic
British Columbia government publications
related to government policies and programs. These publications are
permanently retained for the Legislative Library’s clients who
include the Members of the Legislative Assembly and their staff,
staff of the Legislative Assembly, staff for all parties and members
of the Legislative Press Gallery.
Disclaimer
This service does not contain all
British Columbia
government publications. Publications available from publicly
accessible government websites have been captured and stored in
the Library’s electronic collection. Some may have been
reformatted for preservation purposes, such as from html to pdf.
Copyright Provisions
Materials linked to in these records are
protected by Crown copyright which is held by the Government of
British Columbia. For information on reproducing Government of
British Columbia materials contact the Intellectual Property Program
at:
http://www.bcsolutions.gov.bc.ca/ipp/popt/faq.htm
Original batch files created by the Legislative Library of
British Columbia.
LLBC Marc records, originally provided by the Legislative Library
of British Columbia and modified by the University of Victoria
Libraries into a Provider Neutral electronic resource record are
available from the BC Elctronic Library Network. The Provider
Neutral record standard was created by the BCCATS community,
specifically University of Victoria, University of Northern British
Columbia, Kwantlen Polytechnic University, University of British
Columbia and Simon Fraser University.
If you prefer to download records using a Z39.50 connection, you
connect to our Z39.50 server using this
configuration.
Frequently Asked Questions
MARC
RECORDS BATCH SERVICE
1. What is the
MARC records batch service?
2. Why is the Legislative Library making MARC records available for
electronic British
Columbia government publications?
3. What are the
copyright provisions?
4. How
are the batch MARC records selected?
5. What MARC
records are included?
6. What MARC records
are excluded?
7. Are batch MARC records for electronic British Columbia
government publications in previous British Columbia Monthly Checklists available?
8. When is the
MARC batch file available?
IMPORTING MARC BATCH FILES
9. How can I
download the MARC records?
10. What
MARC fields do you suggest for overlay?
11. How will I be able to identify which records in my library
catalogue have been imported from the Legislative Library?
12. Are these MARC records available freely to anyone wanting to use
them?
13.
How are the publications catalogued?
14. As our Library has modified the Legislative Library’s original
MARC record (as in changing from a print format to reflect an
electronic resource format), how should I note this in the MARC
record?
15. What URL
links appear in the records?
16. What do I do if I find a broken permanent library link?
17. Can I include these MARC batch records in my library's monthly
upload to another bibliographic utility, such as AMICUS and OCLC?
SCOPE OF THE MARC RECORDS COLLECTION
18.
What is the scope of the MARC records collection?
19. Are all British Columbia government publications
included?
20. What
types of publications are included?
21. What
types of publications are excluded?
22.
What formats are the electronic publications in?
23. What is the history of British Columbia electronic government
publications collection?
24. Where
should I send questions or comments?
MARC RECORDS BATCH SERVICE
1. What is the
MARC records batch service?
The MARC records batch service enables you to
download MARC records from the British Columbia Legislative Library
using a batch transfer process for importing into your local library
system.
Batch files are created using the export
function in the Legislative Library’s
Sirsi-Dynix Horizon integrated library system.
2. Why is the Legislative Library making MARC records
available for electronic
British Columbia
government publications?
Libraries can currently import the Legislative
Library’s MARC records individually using the
Z39.50 protocol for
importing bibliographic records. (http://www.llbc.leg.bc.ca/z3950.htm )
The batch MARC records batch service expands
this current record-by-record service, enabling libraries to import
MARC records directly into their own integrated library systems. These
records include permanent links to the publications stored in the
Legislative Library’s electronic publications collection.
3. What are the
copyright provisions?
Materials linked to in these records are
protected by Crown copyright which is held by the Government of
British Columbia. For more information on reproducing Government of
British Columbia materials contact the Intellectual Property Program
at:
http://www.bcsolutions.gov.bc.ca/ipp/popt/faq.htm
4. How are the
batch MARC records selected?
The MARC records available for import are based
on the current issues of the British Columbia Government Monthly
Checklist found at the Legislative Library’s online catalogue site
at:
http://www.llbc.leg.bc.ca/Databases/Checklist/Checklist.aspx?year=2009&month=3
The British Columbia Publications Monthly
Checklist includes selected
British Columbia government publications
processed by the Legislative Library each month for its own
collection. The Library compiles this Checklist as a service
to individuals and institutions.
5. What MARC records are
included?
The MARC records available are based on each
current issue of the British Columbia Publications Monthly
Checklist. The records are a subset of the Monthly Checklist,
and not an exact equivalent. The MARC records include only the records for publications which have
electronic formats, a copy of which has been captured and
stored in the Legislative Library’s electronic
publications collection. As such the file excludes all
priced publications, as in priced serials such as annual Sessional
serials (e.g. Statutes, Journals, Debates) and annual priced serials
(e.g. Current Index of BC Regulations, Public Accounts,
Estimates)
and subscription serials (e.g. British Columbia Gazette), which are
listed in the Monthly Checklist to indicate availability, stock
numbers and price changes.
Some of the MARC records
include enhanced content such as news releases, backgrounders and
other types of supplements. Records with enhanced content will
include additional 856 URLs to the supplementary material.
The Monthly Checklist lists both monographs
and serial titles. As libraries may not want records for both
monographs and serials, the MARC records are available in two
separate files: monographs only, and serials only.
Information about our serials file:
For serial titles our library URL links to an
index page which shows our downloaded issues, and does not link to
the issues directly.
For serials published daily, weekly,
monthly, quarterly:
-
Listed for first occurrence only.
For free serials published semi-annually,
annually, biennially, etc. (e.g. annual reports, financial
statements, business plans):
-
Listed for first occurrence;
-
Listed semi-annually, annually, etc. for each new issue.
6. What MARC records are
excluded?
The service excludes
publications for which there is no electronic copy stored in the
Legislative Library’s electronic publications collection.
However, if you are looking for specific MARC records these
can be imported individually. See:
http://www.llbc.leg.bc.ca/z3950.htm
7. Are batch MARC records for electronic British Columbia
government publications in previous British Columbia Monthly Checklists available?
Service is available for current
issues of the Monthly Checklist. Past years of
the checklists will be added on an ongoing basis.
8. When is the
MARC batch file available?
Three weeks after the Monthly Checklist is
released (which is the first day of each month).
IMPORTING MARC BATCH FILES
9. How can I
download the MARC records?
The MARC records batch service enables
libraries to import these MARC bibliographic records through a batch
transfer process. The MARC records file is created by using the
Export Batch Records function in our Horizon Library System.
The file is then saved as a plain text (.txt) file
to be downloaded by the receiving institution.
10. What
MARC fields do you suggest for overlay?
We suggest you use either the first internal 856
URL field, which is the Legislative Library’s permanent
link. Each of these links begins with:
http://www.llbc.leg.bc.ca
An alternative is the 999 field, which is
the Legislative Library’s local bibliographic record number.
**PLEASE NOTE: the MARC
records also include external 856 links. See Question 14.
11. How will I be able to identify which records in my library
catalogue have been imported from the Legislative Library?
Legislative Library MARC records will contain a
500 field: Catalogue record made available by the British Columbia
Legislative Library.
12. Are these MARC records available freely to anyone wanting to use
them?
Yes. There is no cost for this service.
MARC RECORDS STANDARDS
13. How are the
publications catalogued?
The cataloguing records appear in MARC 21
format. The cataloguing information in the records has been tailored
to suit the needs of the Legislative Library. The
Anglo-American Cataloguing Rules, Second Edition, are used as a
guide but are not strictly adhered to. Subject headings are
established using the Library of Congress subject headings and the
Canadian subject headings lists.
The Legislative Library uses one MARC record for
both the print and electronic versions of the same publication.
Currently, the British Columbia Government Publications
Checklist contains a small percentage of bibliographic records
for electronic versions of publications. As a result, the exported
MARC records may not include a 245 $h [electronic resource] field
identifying the general material designation.
The MARC records include local 9xx fields and a
500 field identifying the Legislative Library as the creator of the
record. See Question 11.
14. As our Library has modified the Legislative Library’s original
MARC record (as in changing from a print format to reflect an
electronic resource format), how should I note this in the MARC
record?
You may alter the 500 field:
Catalogue record made available by the British Columbia Legislative
Library to 500: Catalogue record originally made
available by the British Columbia Legislative Library.
15. What URL
links appear in the records?
The first internal URL link (856 MARC field) contains
the full-text downloaded version permanently retained by the
Legislative Library. Other links go to the original government web
site location in existence at the time the publications were
catalogued. These external links may not be current and are not updated.
These links of origin are considered part of the bibliographic
record as the original source for the publication and are not
deleted. As broken links are found, an explanatory note is
added to the 856 field: “Original link broken, discovered [date].”
16. What do I do if I find a broken permanent library link?
Please notify the Legislative Library
(llbc.cat@leg.bc.ca)
17. Can I include these MARC batch records in my library's monthly
upload to another bibliographic utility, such as AMICUS and OCLC?
Yes, you may do so. Note that
these records contain a 500 field: Catalogue record made available
by the British Columbia Legislative Library, and are further
identified in the 040 field as having originally been catalogued by
the British Columbia Legislative Library.
SCOPE OF THE MARC RECORDS COLLECTION
18.
What is the scope of the MARC records collection?
The MARC records collection
contains a wide variety of electronic
British Columbia government publications
related to government policies and programs. The publications
have been selected from publicly accessible websites of the
Government of British Columbia, which include Ministries as well as
crown agencies, such as crown corporations, boards and commissions.
19. Are all British Columbia
government publications included?
No, this MARC records collection does not
represent all British Columbia
government publications. The Legislative Library collects
publications for their clients who include the
Members of the Legislative Assembly and their staff, staff of the
Legislative Assembly, staff for all parties and members of the
Legislative Press Gallery.
20. What types
of publications are included?
The collection contains publications such as:
- Annual
reports
- Financial
reports
- Budget
material
- Commissions
of inquiry reports
- Electoral
district maps
- Newsletters
- Policy
papers
- Public
consultation documents
- Quarterly
reports
- Research
reports
- Task force
reports
21. What types
of publications are excluded?
The collection does not contain publications such
as:
- Forms
- Highly
scientific, technical and medical reports
- Education
textbooks or teachers’ guides
-
Multi-lingual material
- Employee
newsletters
22.
What formats are the electronic publications in?
Publications are captured from publicly available
websites in the format they were originally created in. Some
may have been reformatted for preservation purposes (primarily html
to pdf).
23. What is the history of British Columbia
electronic government publications collection?
The British Columbia electronic government
publications collection makes available government publications from
the Legislative Library's collection. The Legislative Library began
capturing electronic
British Columbia
government publications in January 2001. The Library captures
current digitally-born materials from publicly available websites. The Library also actively captures electronic copies of publications
retrospectively, by downloading older material posted to ministry
and crown agency web pages, and by scanning original print materials
in the Library’s collection.
24. Where
should I send questions or comments?
Please contact the Legislative Library (llbc.cat@leg.bc.ca)
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